Description
Start date: Negotiable
Clearance: NS or Equivalent
Location: Braine-l'Alleud, BE
Requirements
Skills, Knowledge & Experience:
• The candidate must have a currently active NATO SECRET security clearance
• Proven experience providing day-to-day project administration and project support within a portfolio or multi-project environment on high profile and high priority projects/programmes, including support to Project Managers and project teams is required, preferably within the NCI Agency and/or NATO;
• At least 2 years of post-related experience; or, exceptionally, at least 5 years of extensive and progressive experience in duties related to project administration, project support, planning, or project control;
• Demonstrated experience supporting the project baselining process, including reviewing project plans and cost estimates prior to dissemination and ensuring that baselines are properly managed.
• Experience supporting projects during execution, including time approvals, progress tracking, and coordination of planning updates.
• Experience assisting with project metrics and KPI analysis in support of internal and external reviews.
• Support the management by exception process by identifying and escalating deviations from agreed project plans, baselines, tolerances, milestones, costs, risks, issues, or resource assumption.
• Experience supporting financial and resource management activities, including processing purchase requests when required, supporting resource levelling, and providing resource managers with information needed for effective personnel management.
• Extensive experience with project planning toolsets, primarily ServiceNow, and preferably in enterprise environments.
• Skilled in the use of advanced computer-based tools in the areas of office automation (MS Office Suite especially MS Excel, MS SharePoint);
• Familiarity with P3M principles, Programme, Portfolio and Project Management and knowledge of project management and project planning methods, with a primary focus on project-level planning, control, and support.
Desirable Experience and Education
• PRINCE2 Foundation and Practitioner or PMI equivalent such as CAPM or PMP.
• Prior experience of working in an international environment comprising both military and civilian elements;
• Excellent attention to detail, with the ability to identify and correct inaccuracies in project documentation, including version numbers, dates, formatting, spelling, and consistency issues before documents are finalised or submitted for review.
• Strong organisational skills, with the ability to manage multiple concurrent tasks, deadlines, meetings, trackers, and information flows in a structured and reliable manner.
• Clear, concise, and effective written communication skills, including the ability to prepare meeting minutes, action logs, reports, briefing inputs, and other project documentation.
• A proactive and self-starting approach, with the ability to anticipate Project Manager and project team needs, follow up on actions, and progress tasks without requiring constant direction.
• Ability to engage diplomatically and persistently with colleagues, contractors, Project Managers, resource managers, and senior stakeholders to obtain updates, close actions, and maintain project momentum.
• Experience supporting Project Managers in the preparation of price proposals, cost estimates, planning assumptions, and related project documentation.
Requirements
Skills, Knowledge & Experience:
• The candidate must have a currently active NATO SECRET security clearance
• Proven experience providing day-to-day project administration and project support within a portfolio or multi-project environment on high profile and high priority projects/programmes, including support to Project Managers and project teams is required, preferably within the NCI Agency and/or NATO;
• At least 2 years of post-related experience; or, exceptionally, at least 5 years of extensive and progressive experience in duties related to project administration, project support, planning, or project control, project management
• Demonstrated experience supporting the project baselining process, including reviewing project plans and cost estimates prior to dissemination and ensuring that baselines are properly managed.
• Experience supporting projects during execution, including time approvals, progress tracking, and coordination of planning updates.
• Experience assisting with project metrics and KPI analysis in support of internal and external reviews.
• Support the management by exception process by identifying and escalating deviations from agreed project plans, baselines, tolerances, milestones, costs, risks, issues, or resource assumption.
• Experience supporting financial and resource management activities, including processing purchase requests when required, supporting resource levelling, and providing resource managers with information needed for effective personnel management.
• Extensive experience with project planning toolsets, primarily ServiceNow, and preferably in enterprise environments.
• Skilled in the use of advanced computer-based tools in the areas of office automation (MS Office Suite especially MS Excel, MS SharePoint);
• Familiarity with P3M principles, Programme, Portfolio and Project Management and knowledge of project management and project planning methods, with a primary focus on project-level planning, control, and support.
Desirable Experience and Education
• PRINCE2 Foundation and Practitioner or PMI equivalent such as CAPM or PMP.
• Prior experience of working in an international environment comprising both military and civilian elements;
• Excellent attention to detail, with the ability to identify and correct inaccuracies in project documentation, including version numbers, dates, formatting, spelling, and consistency issues before documents are finalised or submitted for review.
• Strong organisational skills, with the ability to manage multiple concurrent tasks, deadlines, meetings, trackers, and information flows in a structured and reliable manner.
• Clear, concise, and effective written communication skills, including the ability to prepare meeting minutes, action logs, reports, briefing inputs, and other project documentation.
• A proactive and self-starting approach, with the ability to anticipate Project Manager and project team needs, follow up on actions, and progress tasks without requiring constant direction.
• Ability to engage diplomatically and persistently with colleagues, contractors, Project Managers, resource managers, and senior stakeholders to obtain updates, close actions, and maintain project momentum.
• Experience supporting Project Managers in the preparation of price proposals, cost estimates, planning assumptions, and related project documentation.
Clearance: NS or Equivalent
Location: Braine-l'Alleud, BE
Requirements
Skills, Knowledge & Experience:
• The candidate must have a currently active NATO SECRET security clearance
• Proven experience providing day-to-day project administration and project support within a portfolio or multi-project environment on high profile and high priority projects/programmes, including support to Project Managers and project teams is required, preferably within the NCI Agency and/or NATO;
• At least 2 years of post-related experience; or, exceptionally, at least 5 years of extensive and progressive experience in duties related to project administration, project support, planning, or project control;
• Demonstrated experience supporting the project baselining process, including reviewing project plans and cost estimates prior to dissemination and ensuring that baselines are properly managed.
• Experience supporting projects during execution, including time approvals, progress tracking, and coordination of planning updates.
• Experience assisting with project metrics and KPI analysis in support of internal and external reviews.
• Support the management by exception process by identifying and escalating deviations from agreed project plans, baselines, tolerances, milestones, costs, risks, issues, or resource assumption.
• Experience supporting financial and resource management activities, including processing purchase requests when required, supporting resource levelling, and providing resource managers with information needed for effective personnel management.
• Extensive experience with project planning toolsets, primarily ServiceNow, and preferably in enterprise environments.
• Skilled in the use of advanced computer-based tools in the areas of office automation (MS Office Suite especially MS Excel, MS SharePoint);
• Familiarity with P3M principles, Programme, Portfolio and Project Management and knowledge of project management and project planning methods, with a primary focus on project-level planning, control, and support.
Desirable Experience and Education
• PRINCE2 Foundation and Practitioner or PMI equivalent such as CAPM or PMP.
• Prior experience of working in an international environment comprising both military and civilian elements;
• Excellent attention to detail, with the ability to identify and correct inaccuracies in project documentation, including version numbers, dates, formatting, spelling, and consistency issues before documents are finalised or submitted for review.
• Strong organisational skills, with the ability to manage multiple concurrent tasks, deadlines, meetings, trackers, and information flows in a structured and reliable manner.
• Clear, concise, and effective written communication skills, including the ability to prepare meeting minutes, action logs, reports, briefing inputs, and other project documentation.
• A proactive and self-starting approach, with the ability to anticipate Project Manager and project team needs, follow up on actions, and progress tasks without requiring constant direction.
• Ability to engage diplomatically and persistently with colleagues, contractors, Project Managers, resource managers, and senior stakeholders to obtain updates, close actions, and maintain project momentum.
• Experience supporting Project Managers in the preparation of price proposals, cost estimates, planning assumptions, and related project documentation.
Requirements
Skills, Knowledge & Experience:
• The candidate must have a currently active NATO SECRET security clearance
• Proven experience providing day-to-day project administration and project support within a portfolio or multi-project environment on high profile and high priority projects/programmes, including support to Project Managers and project teams is required, preferably within the NCI Agency and/or NATO;
• At least 2 years of post-related experience; or, exceptionally, at least 5 years of extensive and progressive experience in duties related to project administration, project support, planning, or project control, project management
• Demonstrated experience supporting the project baselining process, including reviewing project plans and cost estimates prior to dissemination and ensuring that baselines are properly managed.
• Experience supporting projects during execution, including time approvals, progress tracking, and coordination of planning updates.
• Experience assisting with project metrics and KPI analysis in support of internal and external reviews.
• Support the management by exception process by identifying and escalating deviations from agreed project plans, baselines, tolerances, milestones, costs, risks, issues, or resource assumption.
• Experience supporting financial and resource management activities, including processing purchase requests when required, supporting resource levelling, and providing resource managers with information needed for effective personnel management.
• Extensive experience with project planning toolsets, primarily ServiceNow, and preferably in enterprise environments.
• Skilled in the use of advanced computer-based tools in the areas of office automation (MS Office Suite especially MS Excel, MS SharePoint);
• Familiarity with P3M principles, Programme, Portfolio and Project Management and knowledge of project management and project planning methods, with a primary focus on project-level planning, control, and support.
Desirable Experience and Education
• PRINCE2 Foundation and Practitioner or PMI equivalent such as CAPM or PMP.
• Prior experience of working in an international environment comprising both military and civilian elements;
• Excellent attention to detail, with the ability to identify and correct inaccuracies in project documentation, including version numbers, dates, formatting, spelling, and consistency issues before documents are finalised or submitted for review.
• Strong organisational skills, with the ability to manage multiple concurrent tasks, deadlines, meetings, trackers, and information flows in a structured and reliable manner.
• Clear, concise, and effective written communication skills, including the ability to prepare meeting minutes, action logs, reports, briefing inputs, and other project documentation.
• A proactive and self-starting approach, with the ability to anticipate Project Manager and project team needs, follow up on actions, and progress tasks without requiring constant direction.
• Ability to engage diplomatically and persistently with colleagues, contractors, Project Managers, resource managers, and senior stakeholders to obtain updates, close actions, and maintain project momentum.
• Experience supporting Project Managers in the preparation of price proposals, cost estimates, planning assumptions, and related project documentation.