Description
Our client is a specialist equipment rental house, supplying cutting-edge technology and technical support to film and TV productions worldwide. From major feature film franchises to high-end television and commercials, their work supports some of the most ambitious and exciting productions in the industry.
We are seeking a Receptionist who can offer administrative support to the Central Operations and various other teams within the Company. This exciting opportunity requires a self-motivated, highly organised, proactive, and personable individual with a good sense of humour, a strong work ethic, and a positive 'can-do' attitude.
Role and Responsibilities
• Incoming call management – assisting with customer & supplier queries/ directing to the correct department
• Email management of various accounts
• Calendar/meeting management
• Invoice collation
• Assisting the Purchasing team - request quotes from suppliers, raise purchase orders, and complete transactions
• Updating the customer databases and asset management system
• Preparing and sending documents as required
• Data entry/cross-reference tasks
• Stock management – Stationery, Merchandise and Company supplies
• Fire attendance logs - checking calendars daily and logging who is in attendance
• Signing visitors in and out of the building
• Assisting the Central Team with onboarding preparations
• Kitchen stock management, including Order/delivery
• Diary management for contractors/ trial shifts/ new starters – inform all staff
• Collecting signatures for company milestone cards
• Report analysis - including Jola & QTake
Candidate Requirements
• Friendly, welcoming and well presented – You are the first point of contact for the company
• Common sense and initiative, with the ability to work unsupervised under pressure, working to tight deadlines
• Conscientious with a positive can-do attitude
• Excellent verbal and written communication skills
• Ability to learn at a fast pace
• Strong organisational and time management skills
• Flexibility – the company priorities often change unexpectedly, the candidate needs to possess the ability to switch tasks at short notice, to meet the business needs.
• Discretion - working in highly sensitive areas of film production
• Computer literate – strong competency with the MS Office suit - Excel, Word, Outlook, and Apple with ability to learn new programs quickly
Working Conditions
• 42.5 hours per week, working 8am to 4.30pm - with flexibility to work outside of these hours if required
• Monday to Friday
• Holiday - 20 days per year plus UK bank holidays
Perks and Benefits
• Employee Assistance Program
• Additional holiday day after 2 years’ service
• Employee of the Month Award
• 2 unpaid days annually for volunteering
• Regular staff socials and celebrations
We are seeking a Receptionist who can offer administrative support to the Central Operations and various other teams within the Company. This exciting opportunity requires a self-motivated, highly organised, proactive, and personable individual with a good sense of humour, a strong work ethic, and a positive 'can-do' attitude.
Role and Responsibilities
• Incoming call management – assisting with customer & supplier queries/ directing to the correct department
• Email management of various accounts
• Calendar/meeting management
• Invoice collation
• Assisting the Purchasing team - request quotes from suppliers, raise purchase orders, and complete transactions
• Updating the customer databases and asset management system
• Preparing and sending documents as required
• Data entry/cross-reference tasks
• Stock management – Stationery, Merchandise and Company supplies
• Fire attendance logs - checking calendars daily and logging who is in attendance
• Signing visitors in and out of the building
• Assisting the Central Team with onboarding preparations
• Kitchen stock management, including Order/delivery
• Diary management for contractors/ trial shifts/ new starters – inform all staff
• Collecting signatures for company milestone cards
• Report analysis - including Jola & QTake
Candidate Requirements
• Friendly, welcoming and well presented – You are the first point of contact for the company
• Common sense and initiative, with the ability to work unsupervised under pressure, working to tight deadlines
• Conscientious with a positive can-do attitude
• Excellent verbal and written communication skills
• Ability to learn at a fast pace
• Strong organisational and time management skills
• Flexibility – the company priorities often change unexpectedly, the candidate needs to possess the ability to switch tasks at short notice, to meet the business needs.
• Discretion - working in highly sensitive areas of film production
• Computer literate – strong competency with the MS Office suit - Excel, Word, Outlook, and Apple with ability to learn new programs quickly
Working Conditions
• 42.5 hours per week, working 8am to 4.30pm - with flexibility to work outside of these hours if required
• Monday to Friday
• Holiday - 20 days per year plus UK bank holidays
Perks and Benefits
• Employee Assistance Program
• Additional holiday day after 2 years’ service
• Employee of the Month Award
• 2 unpaid days annually for volunteering
• Regular staff socials and celebrations